Terms of service

These Terms of Service ("Terms") govern your access to and use of the website, tools, software products, and services provided by CLEVR Data LLC ("Clevr Data," "we," "us," or "our"). By accessing our website, using any of our tools (including the free AI Visibility Check), creating an account for or using any of our software products (such as SubCost), or engaging our services, you ("you," "client," or "user") agree to be bound by these Terms. If you do not agree, do not use our website, tools, products, or services.

Please read Sections 7 and 15–18 carefully. Section 7 sets out your responsibility to check what our software extracts from a document before you price work from it. Sections 15–18 include important disclaimers of warranties, a limitation of liability, an indemnification obligation, and a binding arbitration agreement with a class-action waiver that affect your legal rights.

1. Who we are and the agreement

CLEVR Data LLC is a Colorado limited liability company, based in Lone Tree, Colorado. Unit 203, Lone Tree, CO 80124, providing AI setup, automation, integration, voice agent, messaging, AI visibility, training, and related consulting services to small businesses. The specific scope, deliverables, fees, and timeline of any paid engagement will be described in a separate proposal, quote, statement of work, or order (an "Order"). Each Order, together with these Terms and our Privacy Policy, forms the complete agreement between you and us for that engagement. If an Order conflicts with these Terms, the Order controls for that engagement. Our software products are self-serve and have no Order: for those, these Terms and what we show you at sign-up are the whole agreement.

2. Our services

Depending on what you order, our services may include: Core AI System Setup; Plugins & Connectors (integrations with third-party tools); AI Voice Agents (AI receptionists/telephony); AI Speed to Lead (automated text, email, and voice follow-up); AI Visibility (helping you get found inside AI assistants and AI search); Monthly Management; team training; and free tools published on our website such as the AI Visibility Check and ROI Calculator. We may add, modify, or discontinue services, products, or website features at any time.

We also publish software products you sign in to and run yourself. SubCost, our web app atsubcost.clevrdata.ai, is the first. An earlier custom Windows desktop build for a single client proved that workflow; it is no longer offered or supported, and these Terms cover the web app. Sections 5 through 8 apply to products.

3. Free tools, the AI Visibility Check, and beta access

Our website offers free, self-serve tools, including the AI Visibility Check (previously called the AI Visibility Audit) and the ROI Calculator, provided for general informational and marketing purposes only, free of charge, "as is" and "as available," with no warranty of any kind. The AI Visibility Check generates results automatically using artificial intelligence and live web search, drawing on third-party data and sources we do not control and that change constantly. Any output, including scores, verdicts, findings, recommendations, examples, and references to your business, competitors, or other third parties, is an automatedestimate reflecting information available at a single point in time. It may be inaccurate, incomplete, out of date, or wrong; it is a one-time snapshot, not monitoring or a verified assessment; and any reference to a competitor or third party is neither an endorsement nor a statement of fact by us.

Our free tools do not provide professional, marketing, financial, or legal advice, and we do not guarantee any particular ranking, placement, visibility, accuracy, traffic, lead volume, revenue, or other result. You are responsible for independently verifying any output before relying on it. By submitting information to a tool, you confirm it is accurate and that you are authorized to submit it, and you consent to our processing it, including through the sub-processors and email delivery described in ourPrivacy Policy, and to our contacting you about our services. Submitting a tool or contact form does not opt you in to text messages; SMS consent is collected separately, as described in Section 10a.

We may also invite you to join a waitlist for early or "beta" access to new offerings (such as Agent Studio). Joining is optional and free and gives you no right to access any product. Beta and pre-release offerings are experimental, may be incomplete or change materially, and may be modified, delayed, suspended, or discontinued at any time without notice; they are provided "as is" with no warranty, and you should not rely on them for any business-critical purpose. We collect the name and email you provide to administer the waitlist and contact you about the offering, as described in our Privacy Policy; you can unsubscribe anytime.

4. Nature of AI; no professional advice; you review outputs

Our services and products rely on artificial intelligence and large language models, including third-party models we do not control. AI systems are probabilistic and can produce output that is inaccurate, incomplete, biased, or otherwise wrong ("hallucinations"), and they can behave unpredictably. Nothing we or our AI tools produce is legal, financial, tax, medical, or other professional advice. You are responsible for reviewing, supervising, and validating all AI output before relying on it or allowing it to act, and for any decisions you make based on it. You assume all risk arising from your use of AI output. Section 7 adds a specific review obligation for figures our products extract from your documents.

5. Product accounts and sign-in

Some of what we offer is software you sign in to and run yourself rather than a service we deliver for you. SubCost is one of these; we call them "Products" in these Terms. Using a Product means agreeing to these Terms, whether or not you also have an Order with us.

Sign-in is passwordless. You sign in by having us email a one-time link or code to your address, and no password is created or stored for your account. That makes your inbox the key to the account: anyone who can read your email can sign in as you. You are responsible for keeping the email account you signed up with secure, for everything done under your account, and for not forwarding or sharing a sign-in link or code with anyone you would not hand the account to.

If you believe your email account or your Product account has been reached by someone else, secure the email account and tell us promptly at hello@clevrdata.ai. Until you do, we have no way to tell your sign-in from theirs. Keep the address on the account current, because losing access to that inbox means losing the only way in. We may suspend or close an account we reasonably believe is compromised or is being used unlawfully or in breach of these Terms.

6. Your documents and the rights you need to upload them

Products work on documents you upload — for SubCost, a work-order PDF and the price information you export from your own supplier account. You keep whatever rights you already have in what you upload and in the output you get back; you grant us only the permission we need to process the document and produce that output. What happens to an uploaded file, and how long anything is kept, is described in ourPrivacy Policy.

By uploading a document to a Product, you represent and warrant that:

• you have the right to upload it and to have it processed, and doing so breaks no contract, confidentiality obligation, or law that applies to you;
• knowing that a work order usually carries another company's pricing and a property's details, you are permitted to process that document for the purpose you are using it for; and
• where you opt into the AI fallback described below, you are permitted to share that document's contents with a third-party processor.

The AI fallback is opt-in, one document at a time. Our own parser reads the work-order layouts it recognises (today, the Invitation Homes format) on our systems. When it meets a layout it does not recognise, the Product can fall back to a third-party AI model, but before any content leaves it shows you a consent window asking you to confirm you have permission to share that information with a third party. It is never silent and never automatic; it happens because you chose it for that document. If you are not sure you have that permission, decline.

7. Extracted figures, your review, and pricing decisions

Our Products are built to remove repetitive re-entry, not to make unreviewed pricing decisions. A Product reads figures out of a document and applies the split you configure. Extraction can misread a line, miss one, or pick up a number that is not the one you assumed it was, and the source document can itself be wrong, superseded, or incomplete.

Every output is a starting point for your review — not a quote, not a bid, and not an approved price. You are responsible for checking the extracted prices, the totals, and any warnings the Product shows you against the source document before you bid a job, accept a job, pay a subcontractor, or perform work. If a figure matters, verify it before you rely on it.

To the fullest extent permitted by law, Clevr Data is not liable for any bid, quote, invoice, payment, or work priced from output you did not review, or for any loss arising from a figure that was extracted incorrectly and used without being checked. Section 16 applies to any such claim.

8. Product availability, changes, and discontinuation

Our Products are early, and we would rather say so plainly than imply otherwise. They are provided "as is" and "as available."

• We do not promise any uptime, availability window, support response time, or service level, and these Terms do not create one.
• Features can be added, changed, or removed, and a Product can be taken down for maintenance. A layout, format, or integration that works today may not work tomorrow.
• Products depend on the third-party hosting, email-delivery, and AI providers described in Section 12, and an outage or change there is an outage or change here.
• We may discontinue a Product, or an individual account, with reasonable notice to the email address on the account so you have time to save anything you want to keep. We may suspend or close an account without notice for non-payment, suspected abuse, or breach of these Terms, as described in Section 21.

9. AI Voice Agents, call recording, disclosure, and emergencies

If you order an AI Voice Agent, the following apply in addition to the rest of these Terms:

• Call recording and monitoring. Voice agents may record, transcribe, and process calls. You are solely responsible for determining whether recording or monitoring is lawful for your calls and for obtaining any consent or providing any notice required by federal and state law (including "all-party"/two-party consent states). You direct us as to your recording and notice configuration.
• AI disclosure. You are responsible for configuring and complying with any law requiring disclosure that a caller is interacting with an artificial or automated voice, including applicable "bot disclosure" laws.
• Not for emergencies. AI Voice Agents are not an emergency service and are not a substitute for 911, a licensed dispatcher, a medical professional, or any human emergency responder. You are responsible for configuring appropriate emergency-escalation handling and for clearly informing your callers. We disclaim all liability for any death, injury, property damage, or other harm arising from a call that involved or should have involved emergency services.
• Telephony and availability. Voice services depend on third-party telephony, voice, and infrastructure providers. We do not guarantee uninterrupted, error-free, or delay-free service, call connection, accuracy of transcription, or correct booking, routing, or escalation.
• Usage billing. Voice agents bill a per-minute usage rate in addition to setup. You are responsible for all usage charges, including charges resulting from high call volume, spam calls, or misuse of your number.

10. AI Speed to Lead, text messaging, and outbound communications

If you order AI Speed to Lead or any service that sends text (SMS/MMS), email, or outbound voice messages to your leads or customers, you are the sender and the party responsible for legal compliance.You represent and warrant that you have obtained all legally required prior express consent to contact each recipient, that you will honor opt-out/"STOP" and unsubscribe requests promptly, and that you will comply with all applicable laws and rules, including the Telephone Consumer Protection Act (TCPA), CAN-SPAM, the Telemarketing Sales Rule, carrier and A2P 10DLC registration requirements, state telemarketing and consent laws, and any do-not-call obligations. We provide configuration and tooling only; we do not provide your consent or police your recipient lists. You will indemnify us for any claim arising from messages sent through your services or from your contact lists (see Section 17).

10a. Text messages you receive from Clevr Data

Section 10 covers messages you send to your own customers. This section covers the text messages Clevr Data sends to you. We text only people who have opted in on ourtext message sign-up page by entering a mobile number and ticking a consent checkbox that is not pre-checked. Submitting any other form, giving us a phone number, or booking a call does not opt you in. Once you opt in, Clevr Data sends replies to your inquiry, appointment and scheduling messages, service updates, and follow-up about the services you asked about. Message frequency varies. Message and data rates may apply. Reply STOP at any time to stop the messages, or HELP for help; you can also email hello@clevrdata.ai. Consent to receive text messages is not a condition of any purchase and is not required to use our website, tools, Products, or services. How we handle the number you give us is described in ourPrivacy Policy: mobile opt-in information and consent are not shared with any third parties or affiliates for their own marketing or promotional purposes. Carriers are not liable for delayed or undelivered messages. You must be at least 18 years old to participate in the Clevr Data SMS program.

11. AI Visibility, no ranking or visibility guarantee

AI visibility and search results are controlled entirely by third parties (such as AI assistants, search engines, directories, and review platforms) whose algorithms, policies, and inclusion decisions are outside our control and change frequently. We do not and cannot guarantee any ranking, placement, citation, inclusion, traffic, lead volume, or revenue from any AI engine, search engine, or other platform. AI Visibility is an ongoing, best-efforts service.

12. Third-party platforms and connectors

Our services frequently configure or rely on third-party platforms, AI models, and tools (for example, model and AI providers, telephony and messaging providers, hosting and serverless providers, email-delivery providers, automation/integration platforms, calendar and booking tools, payment processors, CRMs, and accounting software). Your use of those platforms is governed by their own terms, policies, and pricing, and you are responsible for maintaining your own valid accounts, subscriptions, and licenses. We are not responsible for the acts, omissions, availability, performance, security, data handling, pricing, suspension, or discontinuation of any third party, and we do not guarantee the output of any third-party AI system. Authorizations you grant can be revoked by you at any time through the relevant platform.

This also applies to third-party tools embedded in or reached through our website's free features. For example, booking a call may use a third-party scheduler (such as Cal.com), and AI Visibility Check results are generated and delivered using third-party AI, hosting, security, and email providers. When you use those embedded tools you also agree to the applicable third party's own terms and privacy policy, and we are not responsible for their services, availability, security, or data practices.

13. Quotes, fees, billing, and refunds

• Prices on our website for our services are starting points and vary with scope. Fees, payment schedules, recurring charges, and any usage rates are confirmed in your Order before work begins.
• Products have no Order. The price, the billing cycle, any trial, and how to cancel are the ones shown to you at sign-up and in your account, and by subscribing you authorize those charges until you cancel.
• One-time setup fees are payable as stated in the Order. Monthly services renew automatically each term until canceled with reasonable notice as stated in the Order; usage-based charges (such as voice minutes) are billed in arrears.
• Unless your Order states otherwise, fees are non-refundable once work has begun, invoices are due on receipt, and late or unpaid amounts may accrue interest and result in suspension or termination of services. You are responsible for applicable taxes.
• Bundle discounts and promotional pricing (for example, "The Complete AI Office") apply only as described in your Order and may be changed or withdrawn at any time for future engagements.

14. Client responsibilities and acceptable use

• Provide accurate, lawful information and timely access to the accounts, tools, data, and materials needed to deliver the services, and designate an authorized point of contact.
• Obtain all rights, consents, and permissions for any data, content, contacts, or materials you provide or direct us to use, and comply with all laws applicable to your business and your customers' data.
• Review and supervise AI output as described in Sections 4 and 7, and keep your own accounts secure — including, for a Product, the email account your sign-in link is sent to (Section 5).
• Do not use our website, tools, Products, or services to: violate any law; send unlawful, deceptive, harassing, or unsolicited communications; infringe others' rights; transmit malware; attempt to gain unauthorized access; scrape, overload, or interfere with our systems; abuse, spam, or auto-dial published phone numbers; or resell the services without our written consent.
• When using our free tools, submit only accurate, non-misleading information; do not submit false, fraudulent, or impersonating entries, and do not submit another person's or business's information without authorization.
• Do not access our free tools or Products through automated means or bots, make bulk or high-volume submissions, circumvent our rate limits or bot checks, use them to build or train a competing product, harvest or resell data or results, or reverse-engineer our underlying prompts, models, or systems.

15. Disclaimer of warranties

To the fullest extent permitted by law, our website, tools, Products, and services are provided "as is" and "as available," without warranties of any kind, whether express, implied, or statutory, including any implied warranties of merchantability, fitness for a particular purpose, title, non-infringement, and any warranty arising from course of dealing or usage of trade. We do not warrant that the services, tools, or any AI or third-party output will be accurate, reliable, secure, uninterrupted, error-free, or will meet your requirements or produce any particular result. Any time-savings figures, statistics, examples, scenarios, or case studies on our website or in our materials are illustrative only, not guarantees, and actual results vary. That includes the figures measured during the earlier custom build for a single client: they describe that validation, not guaranteed results for every document a Product processes.

16. Limitation of liability

To the maximum extent permitted by law, in no event will Clevr Data or its owners, members, employees, or contractors be liable for any indirect, incidental, special, consequential, exemplary, or punitive damages, or for any loss of profits, revenue, data, goodwill, business, or anticipated savings, arising out of or relating to your use of (or inability to use) our website, tools, Products, or services, the output of any AI or third-party system, any bid, quote, or work priced from Product output, any communications sent through your services, or any missed, mishandled, or emergency call, whether based on contract, tort (including negligence), strict liability, or any other theory, and whether or not we were advised of the possibility of such damages. Our total cumulative liability for all claims arising out of or relating to the website, tools, Products, or services will not exceed the greater of (a) the amounts you actually paid us for the specific service giving rise to the claim during the three (3) months immediately before the event giving rise to the claim, or (b) one hundred U.S. dollars ($100). Some jurisdictions do not allow certain limitations, so some of the above may not apply to you.

17. Indemnification

You will defend, indemnify, and hold harmless Clevr Data and its owners, members, employees, and contractors from and against any claims, demands, losses, liabilities, damages, costs, and expenses (including reasonable attorneys' fees) arising out of or related to: (a) your data, content, contact lists, or materials; (b) any text, email, or voice communications sent through services we configured for you, including any TCPA, CAN-SPAM, consent, recording, or do-not-call claim; (c) your use of AI output or your business decisions; (d) your violation of these Terms or any law; (e) a claim by any of your customers, callers, or recipients relating to your use of the services; or (f) any document you uploaded to a Product without the rights described in Section 6, or any content you chose to send to a third-party AI processor.

18. Dispute resolution; binding arbitration; class waiver

Before filing any claim, the parties agree to first try in good faith to resolve the dispute informally by contacting each other. If a dispute is not resolved within thirty (30) days, any dispute, claim, or controversy arising out of or relating to these Terms or the services that cannot be resolved informally will be settled by binding arbitration administered in Denver, Colorado under the Commercial Arbitration Rules of the American Arbitration Association, rather than in court, except that either party may bring an individual claim in small-claims court. You and Clevr Data each waive any right to a jury trial and to participate in a class, collective, or representative action; claims may be brought only in an individual capacity. These Terms and any dispute are governed by the laws of the State of Colorado, without regard to its conflict-of-laws rules. If the class-action waiver or arbitration agreement is found unenforceable, the remainder of this Section still applies and exclusive venue lies in the state or federal courts located in Denver, Colorado.

19. Intellectual property

Custom workflows, configurations, and documentation we create specifically for you become yours upon full payment, except for our pre-existing tools, templates, methods, know-how, and software, which remain our property and which we may reuse. Our website content, branding, and trademarks remain our property. If you give us feedback, you grant us a perpetual, royalty-free license to use it to improve our services.

20. Confidentiality

Each party will keep confidential the other's non-public business information shared during an engagement and use it only to deliver or receive the services. This obligation survives completion of the engagement.

21. Termination

Either party may terminate an engagement with reasonable written notice as stated in the applicable Order. You remain responsible for fees for work performed and usage incurred up to termination. We may suspend or terminate access to our website, tools, Products, or services, including any Product account, at any time for non-payment, suspected abuse, or violation of these Terms. Sections that by their nature should survive termination (including Sections 4, 6, 7, 9, 10, 15, 16, 17, 18, 19, and 20) survive.

22. Changes to these Terms

We may update these Terms from time to time. The "Last updated" date above reflects the current version. Material changes take effect when posted, and your continued use of our website, tools, Products, or services after that constitutes acceptance of the revised Terms.

23. Miscellaneous

These Terms, together with any Order and our Privacy Policy, are the entire agreement between the parties and supersede prior discussions. If any provision is found unenforceable, the rest remains in effect and the unenforceable provision is limited to the minimum extent necessary. Our failure to enforce a provision is not a waiver. You may not assign these Terms without our consent; we may assign them in connection with a merger, acquisition, or sale of assets. Neither party is liable for delays or failures caused by events beyond its reasonable control (force majeure).

24. Contact

Questions about these Terms can be directed tohello@clevrdata.ai or(720) 731-0264. A postal address for written notice is available on request.

These Terms are provided for general informational purposes only and do not constitute legal advice. Laws governing AI, call recording, and messaging (including the TCPA) vary by state and change frequently. Please have a qualified attorney licensed in your jurisdiction review and adapt these Terms before relying on them for your business.