Privacy policy

CLEVR Data LLC ("Clevr Data," "we," "us," or "our") respects your privacy. This Privacy Policy explains what information we collect through our website and services, including our free AI Visibility Audit, our product apps such as SubCost, AI voice agents, messaging, connectors, and consulting, how we use and share it, how long we keep it, and the choices and rights you have. By using our website, tools, or services, you agree to this Policy.

1. Who we are

CLEVR Data LLC is a Colorado limited liability company serving the Denver metro area. Our business address is in Lone Tree, Colorado, and our contact details are in Section 18. For information we collect through our own website, marketing, and product apps (for example, the AI Visibility Audit, discovery-call bookings, and your SubCost account), we act as the controller. The documents you upload to one of our apps and the outputs you generate from them remain yours; we handle them only to run the app for you, as described in Section 9. When we operate services on behalf of a client, running their voice agent, sending messages from their lists, or connecting their tools, we process their end customers' information as a service provider/processor on that client's behalf and under their instructions, and that client's privacy policy governs.

2. Information we collect

Information you provide directly. Your name, business name, email address, phone number, website, city/area, type of business, and anything you include when you book a call, request a quote, submit the AI Visibility Check, join a product waitlist, or contact us.

AI Visibility Audit submissions. When you run the free audit, you submit your business name, website, city/area, what your business does, and your email. We use this to generate and email your report, and we keep your details so we can follow up about our services (see Sections 3 and 4).

Automatically collected. Limited technical data such as IP address, browser and device type, and pages visited, through standard server logs. When you submit the AI Visibility Check or the waitlist form, our bot-protection provider (Cloudflare Turnstile) also processes your IP address to screen out automated abuse. We do not run advertising trackers on our website. We do use one cookieless analytics tool that counts page views without identifying you, described in Section 6.

Approximate location. When you submit the AI Visibility Check, we derive an approximate country from your IP address (via Cloudflare) so we can apply the right regional rules to any marketing follow-up, for example only marketing on an opt-out basis where that is permitted and otherwise treating your details as requiring your consent first. We do not collect precise geolocation.

Waitlist submissions. If you join a product or beta waitlist (for example, Agent Studio), we collect your name and email to send a confirmation and to let you know when it is available.

Booking details. When you book a discovery call, we collect the business type, tools, and tasks you select, and then our scheduling provider (Cal.com) collects your name, email, and chosen time.

Payment information. If you become a client, payments are handled by a third-party payment processor; we do not store full card numbers.

Product accounts. If you sign in to one of our apps, such as SubCost, we hold the email address you sign in with and the account built around it. Section 9 covers accounts and uploaded documents in full, and Section 10 covers the one path by which a document can reach an AI provider.

Service data (on a client's behalf). When delivering services, we may process data from your connected tools (email, calendar, books, customer list) and, for voice agents, call audio, transcripts, and caller details. We use this only to provide the service.

3. How the AI Visibility Audit works

When you submit the check, your details are sent to our serverless backend (run on Cloudflare). To generate your report, the backend fetches your public website and sends the business information you entered to a third-party AI provider (Anthropic) together with live web search; that provider processes it under its API terms and does not use it to train its models. We then email your report to the address you provide, and a copy to us, through our email provider (Resend), and record your submission in our lead-management tools (including the workflow-automation platform Make.com) so we can follow up about relevant services. The check and its output are informational estimates only, provided "as is." You can ask us to delete your submission and opt out of follow-up at any time (see Sections 5 and 11).

4. How we use your information

• To respond to inquiries, schedule discovery calls, and prepare quotes.
• To run the AI Visibility Audit and deliver your report.
• To create and run your product account, sign you in, and produce the outputs you ask the app for.
• To provide, set up, support, and improve the services you request.
• To contact you about our services, including follow-up on audit results and occasional marketing, you can opt out anytime.
• To operate, secure, and improve our website and tools.
• To comply with legal obligations and protect our and others' rights.

4a. Our lawful basis for using your data

Where privacy law requires us to name a lawful basis for handling your personal information, for example for visitors in the United Kingdom and the European Economic Area, these are the bases we rely on for the uses described above.

Consent. All text messages, and marketing emails where consent is required, as described in Section 5. You can withdraw your consent at any time by unsubscribing, replying STOP, or emailing us.

Contractual necessity. Responding to your inquiry, preparing quotes, scheduling the calls you book, creating and running the product account you sign in to, and setting up, delivering, supporting, and billing for the services you ask us to provide.

Legitimate interests. Running the AI Visibility Audit and following up on your results, keeping our website and forms secure and free of automated abuse, measuring how our website is used in aggregate, and improving our website, tools, and services. We weigh these interests against your rights, and you can object at any time.

Legal obligation. Keeping tax and accounting records and responding to lawful requests, as described in Section 12.

When we handle information on a client's behalf as a service provider, that client decides the lawful basis for that processing and its privacy policy governs (see Section 1).

5. Marketing communications and your choices

If you submit the audit or otherwise share your contact details, we may send you emails about our services. Every marketing email includes an unsubscribe link, and you can opt out at any time by clicking it or emailing us. If you receive text messages from us or from a service we operate, you can opt out by replying STOP. Opting out of marketing does not stop transactional messages needed to deliver a service you requested, including the sign-in links and codes you ask an app to send you.

Where you are located affects how we handle marketing. For recipients in the United States we may send marketing on an opt-out basis, with an unsubscribe link in every message. For recipients in regions that require prior consent (such as Canada, the United Kingdom, and the European Economic Area), and where we cannot determine your location, we do not add you to marketing lists without your consent and instead keep your details on a separate, consent-required basis. You can opt out or ask us to delete your details at any time.

SMS/text messaging. We send text messages only to people who have expressly opted in to receive them. Consent is collected on our text message sign-up page, where you enter your mobile number and tick a separate consent checkbox that is never pre-checked. Giving us a phone number anywhere else, booking a call, or emailing us does not opt you in to text messages, and we do not treat it as consent. Once you opt in, Clevr Data may send you text messages about your inquiry, appointment scheduling, service updates, and follow-up. Message frequency varies. Message and data rates may apply. Reply STOP to unsubscribe at any time, or HELP for help. Consent to receive text messages is not a condition of any purchase and is not required to use our website, tools, or services; you can decline and still submit the form.

Mobile opt-in information and consent (including phone numbers you provide for SMS) are not shared with any third parties or affiliates for their own marketing or promotional purposes. We share this information only with the service providers that help us deliver the messages you have requested (such as our messaging platform and telephony providers), solely for that purpose. We do not buy, rent, or exchange contact lists, and we do not text anyone who has not opted in with us directly.

Automated and AI-assisted phone calls. If you give us your phone number in connection with an inquiry, a booking, or a service you asked us about, or you call a number we operate, Clevr Data may contact you by phone, including through an automated or AI voice assistant, to respond to your inquiry, schedule or confirm appointments, and follow up on services you requested. Where required, our calls begin with a disclosure that the call is automated and may be monitored or recorded for quality and scheduling, and you may ask to speak with a person or end the call at any time. Standard carrier charges may apply. Consent to receive automated calls is not a condition of any purchase, and you can ask us to stop calling at any time. Phone calls and text messages are separate: giving us a number so we can call you about your inquiry does not opt you in to text messages, which require the express opt-in described above.

Call recordings. When we record or transcribe a call, we do so to schedule appointments, capture your request accurately, and improve our service. We treat recordings and transcripts as confidential, retain them only as long as needed for those purposes, and never sell them or share them for third-party marketing.

6. Cookies and analytics

This section is about clevrdata.ai, our marketing website. Our website does not set advertising cookies, and we do not use cookies to measure traffic. The only thing this website stores in your browser is a session-scoped display preference (your light/dark theme choice), which stays on your device and is never sent to us or anyone else.

Our product apps run at their own addresses and work differently, because they have to keep you signed in. Signing in stores a sign-in session on your device; that is what it is for, and it is not analytics or advertising.

We use Cloudflare Web Analytics to count page views and see which pages people read. It is cookieless: it stores nothing in your browser, does not fingerprint your device, and does not follow you across other websites or build a profile of you over time. As with any resource your browser requests, loading it discloses your IP address to Cloudflare, but Cloudflare does not keep it as part of the analytics data or use it to identify you. We see totals, never individual visitors.

Because we do not track visitors across other websites over time, we do not respond differently to browser "Do Not Track" signals. Our site does load resources from a few third parties: our booking provider (Cal.com), Cloudflare Web Analytics as described above, and, on the AI Visibility Check form, Cloudflare Turnstile for bot protection, each of which receives your IP address when its resource loads and operates under its own privacy policy. Our web fonts are served from our own site, so no font provider sees your visit.

7. How we share information; service providers

We do not sell your personal information, and we do not share it for cross-context behavioral advertising. We share information only with trusted service providers who help us run our business, and only as needed for them to perform their functions. Depending on the service, these may include: AI/model providers (to generate audit reports and power AI features); hosting and serverless infrastructure providers; email-delivery providers; workflow-automation platforms; the spreadsheet and storage providers where we keep our own customer and prospect records; our scheduling/booking provider; and, for voice agents, telephony and voice-AI providers. We may also disclose information if required by law, to enforce our agreements, or to protect rights, safety, and property.

The providers we currently rely on for our own website and tools include Cloudflare (serverless functions, bot protection, content delivery, and cookieless website analytics), GoDaddy (website hosting), Railway (hosting for our product apps), Anthropic (AI report generation), Resend (email delivery), Make.com (lead automation), and Cal.com (call scheduling). One more provider only ever sees a document you have approved yourself: the third-party AI provider behind the fallback described in Section 10, which reads that one document and nothing else. For client services we may also use telephony, voice-AI, payment, and storage providers. Each operates under its own terms and privacy policy, and we share only what each needs to perform its function.

8. Voice agents and call recording

AI voice agents may record, transcribe, and store calls to provide and improve the service. When we operate a voice agent on a client's behalf, that client decides whether and how calls are recorded and is responsible for any required notice or consent; the client is the controller of those recordings. If you are a caller who reached an AI agent and have questions about a recording, please contact the business you called. Telephony and voice processing are handled by third-party providers under their own policies.

Biometric data and voiceprints. Our voice agents are not designed to create voiceprints or other biometric identifiers that identify a specific individual, and we do not sell biometric data. If a service we provide ever requires processing biometric identifiers (for example, voice-based identification), we will first provide notice, obtain any consent required by Colorado law, and adopt a written retention and deletion schedule for that data. Call recordings and transcripts are kept only as long as needed to provide the service.

9. Product accounts and uploaded content

We run our own product apps, each at its own address. SubCost, at subcost.clevrdata.ai, is the one that is live today. Where you hold an account with us in one of them, we are the controller of that account, and this is how it works.

Signing in. Sign-in is by magic link or a code emailed to you. There are no passwords, and we store none: there is no password database here to lose, and nothing for you to reuse from another site. We use your email address to send those sign-in links and codes and the messages needed to run your account.

Documents you upload. A work-order PDF you upload to SubCost is read to produce your outputs and then deleted. The uploaded file itself is not kept once the outputs have been generated.

What you generate is yours. The outputs the app produces for you belong to you. We do not sell them and we do not share them for anyone else's marketing.

Where the app runs. SubCost is hosted on Railway, which runs the app for us as a service provider under its own terms and privacy policy (see Section 7).

Closing your account. You can ask us to delete your account and the personal information attached to it at any time, using the details in Section 18.

10. When a document goes to a third-party AI provider

SubCost reads work orders with a parser we wrote ourselves. For the layouts it recognizes, including the Invitation Homes work orders it was built for, the document is not sent to any AI provider at all.

If a work order arrives in a layout that parser does not recognize, the app can fall back to a third-party AI provider to read it. Before anything is sent, the app stops and asks you to confirm that you have permission to share that information with a third party. It asks per document, it is opt-in, and it never happens silently. If you decline, nothing is sent.

We ask instead of assuming because a work order is not only your information. It can carry a property address and your client's pricing, and you are the one who knows what your agreement with that client allows you to share. That is not a call we can make on your behalf, so the app puts it in front of you every time.

11. Your rights and choices

Depending on where you live, you may have rights to access, correct, delete, or receive a portable copy of the personal information we hold about you, and to opt out of marketing. Because we are based in Colorado, Colorado residents have rights under the Colorado Privacy Act, including the right to access, correct, delete, and obtain a portable copy of personal data, to opt out of targeted advertising, the sale of personal data, and certain profiling, and to appeal a denied request. We do not sell personal data or use it for targeted advertising. We also honor universal opt-out preference signals: if your browser sends a recognized signal such as Global Privacy Control (GPC), we treat it as a valid request to opt out of targeted advertising and the sale of personal data, practices we do not engage in to begin with. To exercise any right, or to have your audit submission or product account deleted, contact us using the details below; we will verify and respond within the time required by applicable law. We will not discriminate against you for exercising your rights.

California. California residents have rights under the CCPA (as amended by the CPRA) to know, access, delete, and correct their personal information, to opt out of its sale or sharing, and to be free from discrimination for exercising these rights. We do not sell or share personal information for cross-context behavioral advertising. Although we do not believe we currently meet the CCPA's business thresholds, we honor these requests as a matter of practice.

Other states and international visitors. Residents of other U.S. states with comprehensive privacy laws, and visitors in the United Kingdom, the European Economic Area, and similar jurisdictions, may have rights to access, correct, delete, port, or object to the processing of their personal data, to withdraw consent, and to complain to a supervisory authority. We honor these requests where they apply. To exercise any right, contact us using the details in Section 18.

12. Data retention

We keep personal information only as long as needed for the purposes described here, to deliver services, follow up on inquiries and audit results, meet legal, tax, and accounting obligations, and resolve disputes, after which we delete or de-identify it. You can ask us to delete your information sooner, subject to limited exceptions allowed by law.

Documents you upload to a product app are the shortest-lived thing we handle: a work-order PDF is deleted once your outputs have been produced, as described in Section 9.

13. How we protect your data

Your business data is yours. We apply reasonable technical and organizational safeguards to protect personal information against unauthorized access, loss, or misuse, including transport encryption (HTTPS) and limiting access to those who need it. Our product sign-in is passwordless, so we hold no passwords at all, which removes the single thing most often lost in a breach (see Section 9). No method of transmission or storage is completely secure, so we cannot guarantee absolute security.

14. Children's privacy

Our website and services are intended for businesses and are not directed to children. We do not knowingly collect personal information from anyone under 16. If you believe a child has provided us information, contact us and we will delete it.

15. Where your data is processed

We and our service providers are located in the United States, and your information is processed in the U.S. If you access our website from outside the U.S., you understand your information will be processed here. Some providers may process limited data outside the United States; where we transfer personal data from the United Kingdom, the European Economic Area, or Switzerland, we rely on appropriate safeguards such as our providers' Standard Contractual Clauses.

16. Third-party links

Our site may link to third-party websites or tools we do not control. We are not responsible for their privacy practices and encourage you to review their policies.

17. Changes to this Policy

We may update this Privacy Policy from time to time. When we do, we will revise the "Last updated" date above. Continued use of our website or services after changes take effect constitutes acceptance of the revised Policy.

18. Contact us

For questions about this Privacy Policy, to exercise your privacy rights, or to opt out, contact us athello@clevrdata.ai or(720) 731-0264. A postal address for written requests is available on request.

This Privacy Policy is provided for general informational purposes only and does not constitute legal advice. Privacy and consent laws (including the Colorado Privacy Act, the California CCPA/CPRA, the GDPR and UK GDPR, CAN-SPAM, the TCPA, and call-recording laws) vary by state and change frequently. Please have a qualified attorney review and adapt this Policy for your business and confirm it matches your actual data practices.